Ministry Tracker is shutting down on June 30, 2023 and is being migrated into the Servant Keeper platform. To prevent impacts to your Ministry Tracker data, contact Servant Keeper today at 800-773-7570 or email us at See the Migration FAQs for further details.

Resources and Volunteer Scheduling

We know how important it is for organizations to be able to track resources and volunteers. Ministry Tracker's intuitive scheduling tools make organizing volunteers and resources a snap.


Resources are available organization-wide and are fully customizable. You can add A/V equipment, vehicles, rooms, furniture, or custom categories you create. These resources can be used as a standalone feature in the form of reservations as well as in conjunction with the events calendar. This allows you to assign resources directly to an any event, one-time or repeating. The resource manager also takes into account scheduling or quantity conflicts and alerts you accordingly.


With our volunteer scheduler, you can assign people to certain events or create new reservations. Your volunteers and staff can even set their own availability for events so you know if they are free. Should a conflict arise, the system will alert automatically so you can sort it out.


The resource and volunteer calendar allows you to view your currently scheduled individuals and resources and communicate via text or email with anyone scheduled. To add a new reservation, you simply drag a resource onto the calendar and drop it on the date of your event, or you can drag it into an existing event. You can also add notes regarding the reservation directly from the page. Each volunteer has a smaller version of the calendar on their profile so they can view their commitments easily.